Contents

About the Library Holdings Editor

Using the Location Tab

Using the Database Tab

Using the Journals Tab


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Journal Tree Control

The Journal Tree Control is used to visualize and edit the Library Holdings Database. It is organized by Original Journal Name and shows:

•	the Original Journal Name

•	the Alternate Journal name (optionally specified), if specified it appears in square brackets after the Original Name.

•	the location(s) associated with a journal. They appear indented under the Journal Name.

•	any additional Location information (optionally specified), indented under each place.

To use the Journal Control Tree:

•	Click on a Journal entry to select it

•	Double Click on a Journal entry to expand it

•	Click on a Location entry to select it

•	Double Click on a place entry to expand it

•	Click on a Additional Location Information entry to select it

Journals can be located by selecting any entry in the tree control and then typing the name of the journal you want to find.

The tree control will position the Journal name in the window.


Location

Use the Location tab to enter the locations at your site where journals are held. This can be done either manually, or by importing OPAC data. Journal locations can be as generic as the Science Library, or as specific as the Science Library, Third Floor.  OPAC data relates to locations and when imported the listed relevant journals are automatically associated with those locations. For more details on importing OPAC data refer to the User's Guide for Windows.

To add a location:

1.	Enter the location name in the Location Description box. (To erase the text in the Location Description box, click Clear Description). This description should help the user of the DIALOG OnDisc database locate the journal. For example, the name of the library, if there is more than one, or perhaps the floor or section of the library.

2.	Click Add New Location.  The new location appears in the list at the bottom of the screen.

To delete a location:

1.	Highlight the location to select it.

2.	Click Delete Selected Location.

To rename a location:

1.	Enter the new name in the Location Description box

2.	Click Replace Selected Location.


Database

Use the Database tab to add or remove the journals for DIALOG OnDisc databases from the Library Holdings editor. The Journal Editor will search each database for the list of journals cited and will add an entry in the Library Holdings data file for each journal.

To add a database:

1.	Click Add database on the database screen.  A dialog box allows you to browse for the database you want to add.  The database must be mounted on a CD-ROM drive locally or on your LAN.

2.	Click the database to highlight it and click Add. The software will search the database for the entire list of journals cited.  Depending on the size of your database and the amount of memory available on your system, this process can take anywhere from a few minutes to an hour. When it is complete, the database displays in the list of active databases and all journals referenced in the database are added to the Library Holdings file.

Note: If the database does not contain any journals, a message will be displayed notifying you that the database has not been added to the list of active databases.

To delete a database:

1.	Highlight the database you want to remove to select it.

2.	Click Remove database.

Entries for all journals listed in the database are removed from the Library Holdings file (holdings.dat).


Journal
Journals

Click the Journals tab to associate the journals you have housed at your library with their locations. You can also specify:

•	an alternate name for a journal (optional)

•	additional location information(optional)

You must add the locations and databases before editing the Library Holdings.

To add a journal holding:

1.	Use the Select Database drop-down arrow to select only the journals cited by a specific database or to select all journals cited.

2.	Scroll through the list of journals on the top half of the screen and click on a journal located at your site.  This example uses FORBES. You can also click in the list of journal names and then type in the first few characters of a title to go to that section of the index.  For example, if you type in FOR, you will go directly to FORBES.  If you pause between characters it will go to the second character in the index.  For example, if you type in F and then pause and type in O, it will go to the O section of the index.

3.	At the bottom of the screen, click on the location of the journal.

4.	Click Add. The location (designated by a house icon) displays below the journal. You can add multiple locations for each journal as needed by repeating this step.

5.	Enter any additional information in the Additional Location Information field and click Update.

6.	Optionally, you can click Export Journal List to create a text file containing a list of journal for the database you selected.  This is useful if you want to research which journals you have prior to entering the journal information in the Library Holdings software.

To remove the location of a journal holding:

1.	Click on the location under a journal name.

2.	Click Remove Location.

Note: The Library Holdings Editor will add a journal name to the holdings data file only once.  If you have two or more CD-ROM databases that reference exactly the same journal, the journal will be cross-referenced by all databases that refer to the journal.


Library Holdings Editor

The Library Holdings Editor assists you in linking your library holdings with the DIALOG OnDisc databases used by your company.  When Library Holdings is activated, an immediate notification is displayed at the end of a record of the journal's in-house availability and location.

To configure Library Holdings:

1.	Click Location and add the library locations at your site.

2.	Click Database and add the DIALOG OnDisc databases available at your site.

3.	Click Journals and add the location of each journal housed at your site.

4.	Start the DIALOG OnDisc software and click Preferences under the Options menu.

5.	Click Enable Library Holdings and set the path to the same directory where the Library Holdings Editor resides.

6	Restart the ODWIN software.


Click to exit the program.


Enter he description of a location where journals are held.


Click to erase the contents of the Location Description box.


Click to add the new location specified in the Location Description edit box.


Click to replace the selected location in the List of Locations list box with the description specified in the Location Description edit box.


Click to delete the selected Location in the List of Locations list box.


Click a location to select it.


Click to display a dialog box that will allow you to select a Database from which you can add the journal names.


Click to remove the selected database specified in the Active Database list box


Click the database name to highlight It, then click Remove to delete it.


The Journal Tree Control is used to visualize and edit the Library Holdings Database.


Click to add, edit or remove an Alternate Name of a Journal.

1. Select the desired Journal in the Tree Control.

2. Put the desired Alternate Name in the edit box to the right of the Update button.

3. Click Update.


Click to add, edit or remove an Alternate Journal Name.

1. Select the desired Journal in the Tree Control.

2. Put the desired Alternate Name in the editbox to the right of the Update button.

3. Click Update.


Click to add, edit or remove Additional Location Information.

1. Select the desired Location in the Tree Control.

2. Put the desired Additional Information in the editbox to the right of the Update button.

3. Click Update.


Click to add, remove or edit Additional Location Information.

1. Select the desired Location in the Tree Control.

2. Put the desired Additional Information in the editbox to the right of the Update button.

3. Click Update.


Click to add a location selected in the Select Location list box to the Journal selected in the Tree Control.


Click to remove a location selected in the Select Location list box from the Journal selected in the Tree Control.


Click a location to select it.


Adding a Database

To add a database:

1.	Enter the drive letter of your CD-ROM drive or a directory path if you have copied the databases to hard disk.

or

Click Browse to search for the database and highlight it.

2.	Click Add to include the database name in the listbox.

or

Click Cancel to return to the journal editor without changes.

.


Click to add the Journals from the selected database.


Click to browse your computer directory for directory path to search for databases.


Click to exit the database browse dialog box.


Click to get Help.


Click the database name to highlight it, then click Add to include it.


Enter the path or drive letter to search for databases.


Click to export the list of journals to a text file.


Import selected OPAC datafile


Browse for relevant OPAC datafile


Import selected OPAC datafile


Quit Import screen and return to Library page


Select option according to how the data in your file is delimited (separated)


Sort journals by ID Reference


Sort Journals by name


Additional Location Information

You can enter specific information about a holding in the Additional Location Information field.   For example, you can inform users that the journal does not circulate or that it is held at the Main Circulation desk.  You can also use specific call numbers, such as HG4643.423.

To add additional information:

1.	Click on the location below a journal. You can add multiple locations for each journal as needed by repeating this step

2.	Enter the additional information in the Additional Location Information field.

Click Update.  The display updates with the addition information.


Alternate Journal Name

When you click on a journal and highlight it, the Additional Location Information field changes to an Alternate Journal Name field This is an optional field that allows you to enter more descriptive information about the journal.  For example, you might spell out acronyms or abbreviations used in the journal name.

Note: The Alternate Journal Name entries are used for display purposes only. The software will not match the journal name for a displayed record with an Alternate Journal Name.

To add an alternate name:

1.	Click on the journal name.

2.	Enter the alternate name in the Alternate Journal Name field.

3.	Click Update.  The display updates by adding the alternate name in parentheses after the journal name.

Note: Some databases have two or more synonymous names listed for the same journal. For example, the journals COMPUTER AIDED DESIGN and COMPUT AIDED DES may both be listed. We recommend that you enter location information for all forms of the journal name since it may be listed in the database record under various forms.  The software requires an exact match.